10 Email Samples to Professors for Acceptance Letters
Are you planning to apply for the 2026 Chinese Government Scholarship (CSC Scholarship 2026) and looking for the best way to get an acceptance letter from a professor in China?
An email to a professor for acceptance letter for CSC is one of the most crucial steps in the application process. Whether you’re applying for a CSC PhD scholarship, CSC master’s scholarship, or even a CSC undergraduate opportunity, getting approval from a potential supervisor at a Chinese university can significantly boost your chances of selection.
This guide includes 10 professional email samples to professors for acceptance letter for CSC scholarship 2026, tailored to various subjects and academic backgrounds. These are designed for international students from around the world seeking China Government Scholarships, Chinese scholarships, or fully funded scholarships in China.
How to Write an Email to a Professor for Acceptance Letter?
Before jumping into the samples, here’s a checklist to craft a successful email:
1. Email Subject Line
Example: “Request for PhD Supervision under CSC Scholarship 2026”
2. Professional Greeting
Always use: Dear Professor [Last Name]
3. Your Introduction
State your name, current degree, and university
4. Academic and Research Background
Mention your thesis, area of research, or field of study
5. Why You Chose the Professor
Refer to their publications, lab, or projects you admire
6. Clear Request
Politely ask for supervision and an acceptance letter for China scholarships
7. Attachments
Always include your CV, academic transcripts, and research proposal
8. Polite Closing
Thank them and express eagerness to work under their supervision.
10 New Subject-Specific Email Samples to Professor to Obtain Acceptance Letter for China CSC Scholarships
Our team created 10 highly impactful email templates to request letter of acceptance for China government scholarships 2026 season that you can edit as per your details:
Sample 1: Engineering (Mechanical/Civil/Electrical)
Subject: PhD Supervision Inquiry for 2026 CSC Scholarship
Dear Professor [Last Name],
My name is [Your Name], and I am currently pursuing my Master’s in Civil Engineering from [University Name], [Country]. I have developed a strong interest in your research on earthquake-resistant structures at [Chinese University Name].
I would be honored to pursue a PhD under your guidance through the CSC Scholarship 2026 program. Kindly find attached my CV, transcripts, and research proposal.
Looking forward to your favorable response.
Sincerely,
[Your Name]
Sample 2: Computer Science / Artificial Intelligence
Subject: Request for PhD Supervision in Machine Learning (CSC 2026)
Dear Professor [Last Name],
I am [Your Name], holding a Master’s in Artificial Intelligence from [University], [Country]. Your recent work on deep learning in autonomous systems aligns closely with my research interests.
I am preparing my application for the 2026 CSC PhD scholarship and would be grateful to receive your acceptance for supervision.
Documents including my CV and proposal are attached.
Thank you for your time.
Warm regards,
[Your Name]
Sample 3: Life Sciences / Biotechnology
Subject: Seeking PhD Supervision in Molecular Biology – CSC 2026
Dear Professor [Last Name],
I am [Your Name] from [Country], currently enrolled in a Master’s program in Biotechnology. I admire your published work on gene-editing technologies and would love to contribute to your lab at [University Name].
Please find attached my CV and proposal. I wish to apply under the Chinese Government Scholarship 2026 and seek your supervision.
Best regards,
[Your Name]
Sample 4: Business / Economics
Subject: Supervision Request – PhD in Finance under CSC 2026
Dear Professor [Last Name],
My name is [Your Name], and I am a graduate of [University Name] with a Master’s in Finance. I found your research on fintech regulation insightful and aligned with my proposed topic.
I am interested in applying for the CSC-funded PhD scholarship and would be honored to join your research team.
Please find my documents attached for your review.
Sincerely,
[Your Name]
Sample 5: Law / Public Policy / Political Science
Subject: Request for PhD Supervision under CSC 2026 (Public Policy)
Dear Professor [Last Name],
I am [Your Name], currently completing an LLM in International Law from [University, Country]. I am deeply interested in your work on data protection laws.
I am seeking supervision under the CSC PhD program for 2026. Kindly find my CV and proposal attached for consideration.
Thank you for your support.
Regards,
[Your Name]
Sample 6: Environmental Sciences / Climate Studies
Subject: PhD Supervision Request for Climate Policy Research – CSC 2026
Dear Professor [Last Name],
I am [Your Name], a postgraduate student in Environmental Science. I read your paper on carbon neutrality strategies and found it highly relevant to my work.
I hope to apply for the 2026 CSC PhD program and would be grateful to receive your supervision.
Attached are my credentials for your review.
Best,
[Your Name]
Sample 7: Education / Social Sciences
Subject: CSC PhD Supervision Request in Educational Leadership
Dear Professor [Last Name],
With a Master’s in Educational Psychology and 5+ years of teaching experience, I am planning to research inclusive education models.
I admire your work on equity in education and seek your supervision under the CSC PhD Scholarship 2026.
Please find my CV, research plan, and academic records attached.
Sincerely,
[Your Name]
Sample 8: Literature / History / Philosophy
Subject: Acceptance Letter Request for PhD in Comparative Literature (CSC 2026)
Dear Professor [Last Name],
I am [Your Name], holding an MA in Literature from [University]. Your comparative research on Chinese and Western literary traditions greatly inspired my academic focus.
I plan to apply for the CSC PhD Scholarship and would be honored to have your guidance.
Thank you for reviewing my documents.
Warm regards,
[Your Name]
Sample 9: Agriculture / Food Technology
Subject: Request for CSC Acceptance Letter – PhD in Sustainable Farming
Dear Professor [Last Name],
My name is [Your Name], and I am currently pursuing my MSc in Agricultural Sciences. Your research in organic farming and crop innovation aligns with my passion.
Please consider my application for supervision under the CSC Scholarship 2026.
Attached: CV, academic transcripts, and proposal.
Sincerely,
[Your Name]
Sample 10: Mathematics / Physics / Chemistry
Subject: PhD Supervision Request in Applied Physics – CSC 2026
Dear Professor [Last Name],
I am a final-year MSc Physics student from [Country], and I recently reviewed your publication on quantum entanglement in [Journal Name].
With plans to apply for a CSC-funded PhD at your university, I kindly request your supervision. Please find attached my academic documents.
Looking forward to your kind response.
Best regards,
[Your Name]
Don’t forget to Attach These Documents With Your Email
Before you hit send, make sure your email includes all the essentials! These documents can make or break your chance at receiving that coveted CSC acceptance letter:
- CV/Resume – Highlight your academic and research experience clearly
- Academic Transcripts (Bachelor’s & Master’s) – Show your performance and qualifications
- Research Proposal / Study Plan – Give the professor a glimpse into what you plan to study
- Passport (optional) – A scanned copy helps them identify you officially, especially for documentation
Attaching these upfront makes you look professional and prepared—and increases the chance of a positive response.
When to Send the Email?
Start contacting professors between September and December 2025 to give yourself time to receive acceptance letter responses from Chinese professors before the China high level postgrad scholarship application deadlines (usually January to March 2026.
Reference: https://intl.csu.edu.cn/info/1157/2216.htm.